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Invoicing Project

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Invoicing project is recommended to do only from the project area via the Invoice Project button on the top right side to keep track of all invoices created for the project.

There are 3 types of how the invoice items will be structured when invoicing the project.

  1. Single Line – Not applied if project Billing Type is Task Hours
    1. Item name: Project name
    2. Description: All tasks + total logged time per task
  2. Task Per Item – All billable tasks per item – (Not applied if Billing type is Fixed Cost)
    1. Item name: Project name + Task name
    2. Description: Total logged time
  3. All timesheets individually – Applied all billable timesheets from tasks – (Not applied if Billing type is Fixed Cost)
    1. Item name: Project name + Task name
    2. Description: Timesheet start time + end time + total logged time

Tasks that will be billed

With the CRM you have the ability to choose what tasks to bill when invoicing a project.

To see the tasks that will be billed click on See tasks that will be billed on this invoice, you can adjust per your requirements.

If the task is not complete when you click See tasks that will be on this invoice on the right side you can see a message Not Complete. Another message is auto-added there with red if the task doesn’t have any timers but you want to bill the task. Check the image below.

invoicing project

 

Tasks with future start dates cannot be billed.

 

Actually, they can if you check them. By default, the tasks with future start date won’t be checked which is logical.

Notes

  • All billed tasks will be marked as finished (If any tasks are found not finished) – No notification sent to assigned staff members.
  • After the task is billed you cannot start timers or bill the task again. It is required to bill again you need to re-create the task.
  • If customers have a different currency set than the default currency the project currency will be the currency of the customer.
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